FAQs
When and where is VapiCon 2026?
VapiCon 2026 will take place November 11–12, 2026, at Fort Mason
(2 Marina Blvd, C260, San Francisco, CA 94123).
Additional arrival, sponsor hall, and event schedule information will be shared as it is finalized.
1
How do I get started?
Please complete the Sponsor Intake Form at your earliest convenience. The form collects the contact, company, branding, registration, and fulfillment information our team needs to begin delivering your sponsorship benefits.
2
How do I register my team?
Register on the home page. Sponsor-specific codes will be provided to your primary sponsor contact. The number and type of passes included depend on your sponsorship package.
If you have not received your registration information, contact Sponsor Support.
3
What is included in my sponsorship package?
4
Benefits vary by sponsorship level. Please review your signed agreement and the Sponsor Package Benefits section of this portal for your sponsor space, passes, speaking opportunities, marketing benefits, lead scanning access, and other inclusions.
Contact Sponsor Support if you have questions about a specific benefit.
What can I expect once my team and I get onsite?
5
Upon arrival, you will check in with Rebecca and Maddie who will help you throughout the entire event.
Can I ship materials to the venue?
7
Shipping information can be found here.
What are sponsor load-in and load-out times?
8
Yes! Book your stay HERE.
Are there any booth restrictions?
9
All booth structures, decor, and furnishings must meet applicable fire-safety requirements. Materials must either be non-combustible, appropriately flame-retardant, or meet the venue’s required flame and smoke ratings. Drapes, curtains, banners, decorative fabrics, treated wood, and flame-resistant foam core may be used when appropriate fire-safety documentation is available. Untreated materials and materials that cannot be flame-treated are prohibited. No roof or covering on booths will be permitted.
Carpeting is permitted. Double-stick tape, gaff tape, or duct tape cannot be applied directly to the venue floor. A layer of blue painter’s tape must be placed down first to protect the floor. Cords running through public areas must be protected with an appropriate cord cover, rubber matting, or ramp; carpet or tape alone is not sufficient for covering cords.
Are there hotel blocks available?
10
Coming soon. You will be able to find this information here.
How can I secure wifi and power?
Basic wifi and power is included in your sponsorship. Additional wifi and power can be purchased upon request.
11
How do I do my lead scanning?
Each sponsor package includes access to the lead-scanning app. If Android access is still unavailable, ME will provide a device. Find lead scanning instructions here.
12
Are there any additional marketing opportunities
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Yes, there are opportunities available. Please get in touch with Sponsor Sales Team to inquire.